Automate HOA Compliance from the Windshield to the Mailbox.
Turn a field photo into a rule-cited notice your manager reviews, approves, and sends by USPS. No manual rule lookup, no mail merge, no envelope stuffing.
Founding pilots · White-glove onboarding · Live mailing activated during implementation
Writes the full notice letter and cites the exact rule.
USPS 9407 8112 3456 · Proof PDF filed
How it works
From photo to postmark, with a human in the middle.
Four steps. The AI does the lookup and the drafting, your manager approves every word, and the letter mails with a proof record attached.
Capture the evidence
Your manager snaps a photo of the violation in the field.
Match the rule and review
Vision AI reads the photo and cites the exact CC&R article and section it violates, drafted into a compliant notice.
Approve, mail, and record
Your manager approves, and our print-and-mail network prints, stamps, and mails the USPS letter with proof of mailing recorded.
Built for the enterprise
A documented enforcement workflow your team can stand behind.
We designed Coventis to eliminate the three fears every property manager has about handing compliance to software.
Human-in-the-Loop Override
The AI drafts. Your manager approves. Always.
The AI does the heavy lifting, but it never mails anything without your manager's final approval.
- Every letter waits in an approval queue before it is printed.
- No auto-send, no surprise mailings, no rogue enforcement.
- You maintain 100% legal control over what leaves the building.
Timestamped Audit Trail
Rule-cited, PDF-backed, timestamped forever.
Every violation is stamped with rule citations and PDF proofs to protect your HOA from Selective Enforcement lawsuits.
- Every violation is stamped with the exact CC&R clause and page.
- Original photo, AI reasoning, and mailed PDF stored with timestamps and a named approver.
- Defensible evidence against Selective Enforcement claims.
Works beside your system of record
Sits alongside AppFolio and Buildium, never on top.
Pre-load your mail wallet, and the system auto-deducts postage. We sit perfectly alongside AppFolio or Buildium without breaking your accounting.
- Pre-load a mail wallet; postage auto-deducts per letter.
- Resident and CC&R data onboarded from your existing exports, no platform migration.
- Exportable mail ledger drops into your existing accounting.
See a live violation mailed in under 60 seconds.
Fifteen minutes, no prep needed. We'll take a photo and put a rule-cited, board-ready notice in the mail queue while you watch, then answer whatever you want to throw at it.
Coventis is built and run by its founder. Every demo, onboarding, and support call, you're talking to the person who built it.
Kyle Flowers · Founder, ArchTech Systems LLC